The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation that replaces the Data Protection Regulation (Directive 95/46/EC) The regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25 May 2018. The Government intends for the GDPR to stand in UK law post-Brexit and has also introduced a Data Protection Bill, which will replace the current Data Protection Act in due course.
Please read the following carefully to understand our views and practices regarding your personal data and how we treat it.
For the purposes of data protection legislation, the data controller is MC-Displays
Information you give us or we collect about you
This is information about you that you give us by filling in forms on our website, www.mc-displays.com, or by corresponding with us by phone, email or otherwise. It includes information you provide when you register to use our site; enter our database; subscribe to our services; attend our events; participate in discussion boards or other social media functions on our site; enter a competition, promotion or survey; and when you report a problem with our site.
The information you give us or we collect about you may include your name, address, private and corporate email address, phone number, financial information, compliance documentation, photograph, and links to your professional profiles available in the public domain, including LinkedIn, Twitter, professional Facebook and/or corporate website.
Information we collect about you when you visit our website
With regard to each of your visits to our site, we will automatically collect technical information, including the Internet protocol (IP) address used to connect your computer to the Internet; your login information if applicable; browser type and version; browser plug-in types and versions; operating system and platform; and information about your visit, including the full Uniform Resource Locators (URL) and how you interact with our site.
Information we obtain from other sources
Purposes of the processing and the legal basis for the processing
We use information held about you in the following ways:
To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your organisation; and
To provide you with information about other goods and services we offer that are similar to those you have already purchased, been provided with or enquired about.
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.
Our legitimate business interests
In order to support our clients’ resourcing needs, we require a database of client personal data containing historical information as well as current resourcing requirements.
To maintain, expand and develop our business, we need to record the personal data of prospective client contacts.
Should we want or need to rely on consent to lawfully process your data, we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing, you have the right to withdraw your consent to this particular processing at any time.
Other ways we will make of your data:
Use of our website;
To notify you about changes to our service; and
To ensure that content from our site is presented in the most effective manner for you and for your computer.
We will use this information:
To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
To improve our site to ensure that content is presented in the most effective manner for you and for your computer;
To allow you to participate in interactive features of our service, when you choose to do so;
As part of our efforts to keep our site safe and secure;
To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; and
To make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
We do not undertake automated decision-making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.
Disclosure of your information inside and outside of the EEA
We will share your personal information with any member of our group both in the European Economic Area (EEA) and outside of the EEA.
Selected third parties include
We will disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets;
If MC-Displays or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; and
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, and other agreements; or to protect the rights, property, or safety of our company or our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
The lawful basis for the third party processing will include:
Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
Satisfaction of their contractual obligations to us as our data processor;
For the purpose of a contract in place or in contemplation; and
To fulfil their legal obligations.
Where we store and process your personal data
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password that enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Retention of your data
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes, and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The GDPR provides you with the following rights:
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected;
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below);
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation that makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes;
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it;
Request the transfer of your personal information to another party in certain formats, if practicable; and
Make a complaint to a supervisory body, which in the United Kingdom is the Information Commissioner’s Office (ICO). The ICO can be contacted through this link: https://ico.org.uk/concerns/
Access to information
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.
Your right of access can be exercised in accordance with the Act (and the GDPR, once it is in force).
A subject access request should be submitted to email@example.com. No fee will apply once the GDPR comes into force.